Call for Expression of Interest (EOI) for Supply of Textile Fabrics and Materials

Call for Expression of Interest (EOI) : supply of textile fabrics and materials

Reference number: 91188047

1. Background 

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development; Good Governance; Climate, Energy and Sustainable Urban Development; Digitalization and Digital Economy; and regional projects in the Great Lakes Region.

GIZ through the WEE project, GIZ Rwanda is inviting bids from qualified suppliers for the supply of textile fabrics and materials, divided into the following three lots:

• Lot 1: 100% Cotton Fabrics
• Lot 2: Polyester-Cotton Blend Fabrics
• Lot 3: Special Fabrics and Other Materials

Suppliers may submit for any of the lots. For each lot, a separate technical and financial bid must be submitted. Suppliers may submit one bid for one lot, or two separate bids for each of any combination of two lots, or three separate bids for each of the three lots. It is not permitted to submit a singular bid for all lots combined.

1. Minimum Specifications

The minimum specifications are as follows:
 

No	Item	Quantity	Minimum Specifications	Example Picture (if available)	Delivery recipient (see addresses in Chapter 3)
LOT 1: 100% Cotton Fabrics
1	“DRL” Fabric	250 meters	Local name: Drill / DRLMaterial: 100% CottonColors: 100 meters of Navy-Blue color50 meters of Khaki color50 meters of Black color50 meters of Army Green colorWeave Type: TwillWidth (approx.): 150 cmWeight (approx.): 250 GSMFinish: Stiff finishUse: Work Uniforms, Overalls, Bags, Aprons, Jackets		Credible Design Ltd
2	“DRL” Fabric	540 meters	Local name: Drill/ DRLMaterial: 100% cottonColor: 540 meters of T-Blue colorWeave Type: TwillWeight (approx.): 250 GSMWidth (approx.): 150 cmFinish: Stiff finishUse: Work Uniforms, Overalls, Bags, Aprons, Jackets		Women@Work Ltd
3	Cotton Fabric	500 meters	Material: 100% CottonColors: 100 meters of Navy Blue color100 meters of Black color100 meters of Army Green color100 meters of Grey color 100 meters of Chocolate colorWeave Type: PlainWidth (approx.): 150 cmWeight (approx.): 180 GSMFinish: Anti-fadeUse: Men Trouser, men shirt, Men Suits and coats		Credible Design Ltd
4	Cotton Fabric	1430 meters	Material: 100% CottonColors: 660 meters of Khaki color385 meters of black color385 meters of blue colorWeave Type: PlainWeight (approx.): 240–260 GSMWidth (approx.): 150 cmFinish: Pre-shrunk, Soft finish, anti-fade, colorfastUse: Uniforms, workwear, school wear, trousers, jackets		High General Business Ltd
5	Cotton Fabric	576 meters	Material: 100% CottonColors: 72 meters of white with blue stripes72 meters of white with black stripes48 meters of black color72 meters of navy-blue color120 meters of sky-blue color24 meters of khaki color24 meters of nude color48 meters of chocolate color96 meters of golden yellow colorWeave Type: smoothWidth (approx.): 150 cmWeight (approx.): 250 GSMFinish: Mercerized, ColorfastUse: woman & children shirt.		JUDY POSH DRESS & PRINTING DESIGN
6	Cotton Fabric	1000 meters	Material: 100% CottonColor: 500 meters of Sky Blue (Bleu Ciel)500 meters of Grey (Gris)Weight (approx.): 130-170 GSMWidth (approx.): 150 cmWeave type: Plain Finish: Smooth, crispUse: Suitable for garments such as shirts, dresses, and blouses. Also used for home décor items like curtains and soft furnishings		EMMR Ltd
7	Organic Cotton Fabric	750 meters	Material: 100% organic cottonColor: 450 meters of white color300 meters of off-white colorWeave Type: Knit FabricWeight (approx.):  150 – 200 GSMWidth (approx.):  180 cmFinish: Natural softening, pre-shrunk, no harsh chemicalsUse: Bodysuits, rompers, baby t-shirts, dresses, dresses		Mama Africa Ltd
LOT 2: Polyester-Cotton Blend Fabrics
1	“Gentleman” Fabric	250 meters	Local name: GentlemanMaterial: 65% polyester, 35% cottonColors: 100 meters of White color50 meters of Navy-Blue color50 meters of Black color50 meters of Army Green Color Weave Type: PlainWidth (approx.): 150 cmWeight (approx.): 180 GSMFinish: anti-wrinkle and soft finishUse: Men’s formal or business wear shirts		Credible Design Ltd
2	“Gentleman” Fabric	1230 meters	Local name: GentlemanMaterial: 65% polyester, 35% cottonColors: 300 meters of Dark Blue color300 meters of Black color180 meters of White color450 meters of medium gray colorWeave Type: PlainWeight (approx.): 180 GSMWidth (approx.): 150 cmFinish: Anti-wrinkle and Soft FinishUse: Men’s formal or business wear shirts		High General Business Ltd
3	“Gentleman” Fabric	540 meters	Local name: GentlemanMaterial: 65% polyester, 35% cottonColor: 540 meter of White colorWeave Type: PlainWeight (approx.): 180 GSMWidth (approx.): 150 cmFinish: anti-wrinkle and soft finish  Use: Men’s formal or business wear shirts		Women@Work Ltd
4	Poplin Fabric	500 meters	Material: Cotton-Polyester Blend (65% Cotton, 35% Polyester)Color: 500 meters of white colorWeave Type: Poplin (Plain weave)Weight (approx.): 140-160 GSM Width (approx.): 150cmFinish: Soft hand feel, Colorfast		Iwacu Production Ltd
5	Poplin Fabric	2500 meters	Material: Cotton-Polyester Blend (65% Cotton, 35% Polyester)Color: 1000 meters of White color500 meters of Dark blue color500 meters of Sky-blue color500 meters of Yellow colorWeave Type: Poplin (Plain weave)Weight (approx.): 110–120 GSMWidth (approx.): 150 cmFinish: Colorfast, Soft finishUse: Shirts, uniforms, medical coats		EMMR Ltd
6	Poplin Fabric	1900 meters	Material: Cotton-Polyester Blend (65% Cotton, 35% Polyester)Colors: 700 meters of White color700 meters of Sky-blue color500 meters of yellow colorWeave Type: Poplin (Plain weave)Width (approx.): 150 cmWeight (approx.): 110–120 GSMFinish: Soft hand feel, ColorfastUse: Shirts, uniforms, medical coats		High General Business Ltd
7	Cotton-Polyester Fabric	400 meters	Material: 75% Cotton, 25% PolyesterColor: 400 meters of White colorWeave Type: TwillWeight (approx.): 150 – 200 GSMWidth (approx.): 240 cmFinish: Peaching/SuedingUse: Bed sheets and pillowcase		Mama Africa Ltd
8	Polyester-Cotton Fabric	1200 meters	Material: 65% Polyester, 35% CottonAcceptable colors to have: 1200 meters of different color combinations: Light Grey with star design color, Cream with star and moon design, Off-white color with different stuffed animals’ designs, or similarWeave Type: Plain WeaveWeight (approx.): 100 – 120 GSMWidth (approx.): 240 cmFinish: Heat SetUse: Baby bumper, Nursing Pillow, Nest babe.		Mama Africa Ltd
9	Polyester-Cotton Fabric	1500 meters	Material Composition: Polyester-Cotton Blend (65% Polyester, 35% Cotton)Colors:500 meters of navy blue500 meters of blue bic500 meters of KhakiWeave type: Twill Weight (approx.): 195 GSMWidth (approx.):150 cmYarn counts: 21’s		Iwacu Production Ltd
10	Polyester-Cotton Fabric	240 meters	Material: 50% Polyester, 50% cotton.Colors: 72 meters of White color 48 meters of off-white color48 meters of sky blue color24 meters of black color24 meters of yellow color24 meters of purple colorWidth (approx.):  150-160 cmWeight (approx.): 180-200 GSMFinish: soft, pre-shrunk.Use: woman’s shirt or blouse		JUDY POSH DRESS & PRINTING DESIGN
Lot 3: Special Fabrics and Other Materials
1	Linen Fabric	500 meters	Material: 100% LinenColor: 100 meters of White color 100 meters of Grey color100 meters of Black color100 meters of Navy Blue color50 meters of Khaki color 50 meters of Gold colorWeave Type: PlainWidth (approx.): 150 cmWeight (approx.): 140 GSMUse: men shirt		Credible Design Ltd
2	Satin Fabric	250 meters	Local name: VigorMaterial: 62% polyester, 33% viscose, and 5% elastaneColor: 50 meters of Maroon color 50 meters of Navy-Blue color 50 meters of Black color 50 meters of Khaki color 50 meters of Gold colorWidth (approx.): 150 cmWeight (approx.): 250 GSMFinish: Brushed FinishUse: Women dresses		Credible Design Ltd
3	Chiffon Fabric	250 meters	Local name: English SatinMaterial: 65% Polyester / 35% RayonColor: 100 meters of White color 100 meters of Maroon color 50 meters of Gold or beige colorWidth (approx.): 150 cmWeight (approx.): 35 GSMFinish: Anti-WrinkleUse: Women dresses, Tops (blouses)-		Credible Design Ltd
4	African Print – Kitenge Cotton (Wax) Fabric	150 units	Local name: ibitengeMaterial: 100% cottonAcceptable colors to have: Blue, green, purple, maroon, beige, chocolate, yellow, red, No plain clothes. Mix only.Length per unit: 3 yards of waxWeight (approx.): 120 – 150 GSMFinish: Softened FinishUse: Women clothes		Credible Design Ltd
5	African Print – Batik Fabric	150 units	Local Name: BatikMaterial:100% cottonAcceptable colors to have: Blue, green, purple, maroon, beige, chocolate, yellow, red, No plain clothes. Mix only.Length per unit: 3 yards of batikWeight (approx.): 100 – 140 GSMFinish: SoftUse: Women dresses		Credible Design Ltd
6	Jersey Fabric (Polyester-spandex)	1000 meters	Material: Polyester-spandexColors: 250 meters of Green color250 meters of Blood Red color250 meters of Navy Blue color250 meters of Sky Blue colorWeave Type: PlainWeight (approx.): 120 – 150 GSMWidth (approx.): 190 cmFinish: Anti-pilling finishUse: T-shirts, sportswear, school sport clothes.		Women@Work Ltd
7	Raincoat Materials	1500 meters	Material: Polyurethane-74%, Linen 26%Colors: 750 meters of Dark Grey color750 meters of Navy-Blue colorWeave Type: Plain weaveWeight (approx.): 210 GSMWidth (approx.): 190 cmFinish: Polyurethane coating (primary finish), Heat-settingUse: Rain-proof jackets.		Women@Work Ltd
8	Knitting yarns	200 kg	Material: 100% Acrylic Machine knitting YarnColor: Navy BlueDirection of twist: SLinear Density in TEX unit: 83Approx. number of cones: 100 (2 kg per cone)Use: Sweaters for uniform (Children, Security guard, church). Thick Sweaters and sleeveless vests.		Women@Work Ltd
9	Jersey Fabric (Polyester-spandex)	2000 meters	Material: Polyester-spandexColor: 500 meters of Yellow color 500 meters of Black color500 meters of Red color500 meters of T-Blue colorWeave Type: PlainWeight (approx.): 120 – 150 GSMWidth (approx.): 190 cmFinish: Anti-pilling finishUse: T-shirts, sport wear, school sport clothes.		Mama Africa Ltd
10	Jersey Fabric (100% Polyester)	1200 meters	Material: 100% PolyesterColor: 600 meters of dark blue color600 meters of sky blue colorWeave Type: PlainWeight (approx.):  180-200 GSMWidth (approx.): 150 cmUse: Sportwear for school		Mama Africa Ltd
11	Fleece Fabric	900 meters	Material: 100% Polyester FleeceColor: 900 meters of Plain white colorWeave Type: Knit (Warp Knit Fleece)Weight (approx.): 250 GSMWidth (approx.):  150 cmFinish: Brushed (Napped), also Anti-pillingUse: Baby bag for sleeping, Onesie		Mama Africa Ltd
12	Polyester Wadding	100 Meters	Material: 100% Polyester WaddingColor: 100 meters of White colorWidth (approx.):  240 cm Thickness (approx.): 1 cmWeight (approx.):  90 – 100 GSMFinish: Non-woven, fluffy, soft touchUse: Insulation for bed cover, sleeping bags and nest baby.		Mama Africa Ltd
13	Snap Buttons	10 boxes	Material: BrassSize: Small, 6 mm diameter with white color finish (5 boxes) – approx. 1kg each boxLarge, 10 mm diameter with black finish (5 boxes) – approx. 1kg each boxShape: RoundUses: Babywear, cuffs, Collars, Blouses		Mama Africa Ltd
14	Organic Cotton- Bamboo Fabric	1000 meters	Composition: 70% Bamboo / 30% Organic CottonAcceptable colors to have: 1000 meters of Primarily white color with patterns of animals or similar.Yarn Count: 40’sWeight (approx.): 200 GSMWidth (approx.): 160 cmWeave Type: Single Jersey KnitFinish: Plain dyed (black)Usage: Ideal for baby clothing, T-shirts, and loungewear		Iwacu Production Ltd
15	Linen Fabric	456 meters	Material: 100% Linen Colors: 120 meters of white color 72 meters of grey color96 meters of black color72 meters of navy-blue color72 meters of yellow color24 meters of green colorWeave Type: PlainWidth (approx.): 150 cmWeight (approx.): 140 GSMUse: women & men for common use.		JUDY POSH DRESS & PRINTING DESIGN
16	Threads	300 units	Material: Polyester or cottonSize: standard spool (approx. 100 meters per spool)Colors:60 x white color60 x black color60 x blue color60 x red color60 x yellow color		EMMR Ltd
17	Tailor’s cutting scissors	20 units	Material: Heavy-duty stainless-steel bladesLength (approx.): 8-10 inches		EMMR Ltd
18	Sewing needles	120 units	Size: 60 x small size (hand sewing needles size 7–9)60 x big size (hand sewing needles size 16–18)		EMMR Ltd

N.B: 

• The bidder should include the transportation cost of the goods to the premises of the recipients in their bidding price.
• The bidder should include pictures of the items in their bid.
• As part of the technical assessment, eligible bidders will need to present samples of above items during a field visit by GIZ to verify fulfillment of the specifications.
• Regarding the number and length of rolls in which fabric items are delivered: the bidder is requested to propose the number and length of their rolls per item in their bid.

2. Eligibility criteria

Participating companies must meet the following eligibility criteria:

• The company must have a minimum experience of 1 year in Rwanda supplying textile items. 
• 1 Letter of Reference from the past 5 years must be provided.
• The company must possess a valid registration certificate (issued by RDB), VAT certificate (issued by RRA) and tax clearance certificate (issued by RRA).
• The company must confirm in writing that the offer is valid until at least 30 days after the submission period has ended.
• The supplier must submit a separate bid for each lot they wish to apply to. It is not permitted to submit a singular bid for all lots combined.

3. Timeline

The contractor is expected to complete the delivery within two weeks from the time they receive the local purchase order (LPO). 

4. Delivery Location

The goods will be delivered to the following participating companies as shown above.

5. Submission of offer 

Technical offer 

Technical assessment will be based on the technical specifications provided in the table above against technical specifications of the items proposed by the supplier. For a bidder to be technically eligible, the technical specification of each item proposed must meet the minimum specifications requirements.

 Financial offer 

The financial evaluation will be done only in respect of those firms, which meet the eligibility criteria and the technical requirements.

Financial offer must indicate the unit price of each item and total price as per quantities given. The offer must be in RWF and VAT exclusive, if applicable (The amount of the offer will be regarded as exclusive of VAT in the case where there is no information about VAT). 

Your offer must be submitted to RW_Quotation@giz.deuntil latest 26.10.2025with the subject: “91188047-Company name”. 

The offers must be sent in one email with two separate files in PDF format (Financial and Technical) as attachments. The technical offer must include eligibility documents above listed and technical specifications of items proposed with pictures. The price must not be included in technical offer.

If the emails exceed the default email size of 30MB, offers can be exceptionally submitted
through https://filetransfer.giz.de/, as indicated. The subject of recipient notification must be edited with the subject “91188047-Company name”” and the notification message must includethe password to access the files. 

Offers submitted through any other sharing platform, as google documents or similar will not be considered.

Without the subject mentioned, your offer may not be considered

Offers submitted in hard copy will not be considered.

GIZ reserves all rights.