REQUEST FOR QUOTATION FOR: SUPPLY OF OFFICE EQUIPMENTS
AWF BACKGROUND.
African Wildlife Foundation (AWF) is an international NGO working across the continent of Africa, developing African conservation leadership and implementing programs that focus on safeguarding areas of high conservation value through a holistic suite of programs that conserve wildlife, protect land, improve the lives of local people and leverage conservation enterprises to promote sustainable economic growth that does not come at the expense of Africa’s natural heritage.
AWF is proud to have partnered with the Government of Rwanda (GoR) and people living in the Virunga for more than four decades resulting in increasing populations of endangered mountain gorillas and improved human livelihoods starting in 1981 when we co-founded the Mountain Gorilla Project (MGP). For a decade we worked with MGP in Rwanda and in 1991, with partners, AWF expanded this program to a transboundary conservation initiative by creating the International Gorilla Conservation Program (IGCP).
AWF has secured a budget to open a country office in Rwanda and intends to apply the proceeds of this budget to eligible payments under the contract for which this Request for Quotations is issued. This procurement process will be conducted in accordance with the RFQ procurement method contained in the Organization’s procurement Guidelines and the procedures described herein.
The Services required are described in detail in the Statement of Requirements.
Preparation of Quotations: You are requested to quote for the Services by completing, signing, and returning:
- Quotation Submission Sheet.
- The quote should be accompanied by:
- Company Registration certificate
- Valid Tax Clearance Certificate issued by RRA.
Validity of Quotations: The quotation validity required is 15 days.
Date of deadline: 17th October 2025_____. Time of deadline: _____17h00__ (local time).
Submission address: ____ The quote should be submitted entirely in electronic format (email) in PDF to the following address: RWProcurement@awf.org
Any queries should be addressed at the email address given above.
Patrick Nsabimana
Country Coordinator
AWF – Rwanda
Statement of Requirements:
The goods are divided into 3 lots ; you can bid on one or all lots
LOT 1
| Item | specification | Quantity |
| Air cooler | 100 Watts | 7 |
| UPS | EVI 3 kVA Online Tower UPS Single Phase Power Factor: 0.9 Online double conversion Optional Communication ports: SNMP, USB, RS232 | 1 |
| AC | 12000 btu wall mount air conditioner, Inverter (Bosch or LG) | 1 |
| Door Access Control | with Door closer, 1magnetic lock, 1 exit button and backup power supply which use F18 biometric machine | 1 |
| Door Ringer | Compatible with the door access control | 1 |
LOT 2
| ITEM | SPECIFICATION | QTY |
| Video projector | •4K PRO-UHD (1) Projection technology — a new type of 4K home theater experience, utilizing advanced technologies for resolution Enhancement, color and image processing•True 3-chip projector design — Advanced 3LCD technology displays 100 percent of the RGB color signal for every frame without any “rainbow effect” or color brightness issues•4K resolution processing — pixel-shifting technology precisely controls three individual, high-definition LCD chips to parallel process millions of pixels•Full 10-bit HDR (2) — accepts 100 percent of the HDR source information to faithfully reproduce HDR content for an amazing visual performance, Plus hog support•Digital video processing — Real-time, 12-bit analog-to-digital video processing for smooth tonal transitions; helps eliminate banding, blocking and other compression artifacts from the final visual performance•Outstanding brightness — an impressive 3, 000 Lumens for both color and White brightness (3); contrast ratio up to 100, 000: 1 for rich black detail•Full 18 Gbps HDMI 2. 0 support — compatible with virtually all color formats, depths and spaces while simultaneously supporting 4K HDR (2) Content at a full 60 Hz Built-In SpeakerConnectivity TechnologyBluetooth, HDMINative Resolution3840 x 2160Display Resolution Maximum3840 x 2160 pixelsDisplay TypeLCDForm FactorPortableMounting TypeTabletop MountBrightness3000 lumenColorWhiteWattage10 wattsController TypeButton Control | 1 |
| Camera | Mirrorless Digital SLR Camera with 28-70mm Lens Kit + Prime TTL Accessory Bundle with 128GB Memory & Photo/Video Editing SoftwareCardinal Camera Bundle Includes , 128GB Memory , TTL Automatic Flash, Filters, Macros, Extra Battery, 60 Inch Tripod, Monopoda 24.2MP Full frame sensor, 4K UHD Videos with an ISO upto 204800.supports silent shooting at up to 10fps with AF/AE tracking at maximum resolution.Built-in Optical SteadyShot image stabilizationSensor TypeCMOSImage stabilizationOpticalMaximum Aperture3.5 fExpanded ISO Minimum50Photo Sensor Resolution24 MPPhoto Sensor SizeFull Frame (35mm)Minimum Shutter Speed1/4000 secondsForm FactorMirrorlessSpecial FeatureLive ViewColorBlackVideo Resolution2160pViewfinderElectronicFlash ModesAutomaticCamera FlashBuilt-In | 2 |
| Paper Tablet | Connectivity TechnologyUSBPressure Sensitivity4096 LevelsOperating SystemLinuxAdditional FeaturesColor Display;Paper-Like Writing Experience;Adjustable Reading Light;Built-in Eraser Pen;Spare Marker Tips;USB-C Connectivity;Low-Glare Display;Outdoor Readable;Night Reading Capability;Ultra-Slim Design;PortableSpecific Uses For ProductOnline Education;Remote Work;Drawing;Gaming;Writing;Teaching;Painting;Animation;Editing;Designing;;E SignatureDisplay Typee-inkCompatible DevicesDesktop, Laptop, Smartphone, TabletNative Resolution1872x1404 | 1 |
| Camera trap | Security camera battery operated for indoor and outdoor use features: ideal for recording and observing the wildlife and for monitoring houses full had video resolution 1080p2. 4” TFT LCD display select functions: video, photo, video & photopia sensor (15M) & IR range (20M) for night recordings triggering time 0. 6 seconds built-in microphone & speaker micros cardOther Special Features of the ProductNight VisionIndoor Outdoor UsageIndoor, OutdoorCompatible DevicesSmartphoneController TypeAndroidMount TypeWall MountColorBlackEnclosure MaterialPlasticWater Resistance LevelWaterproofAlert TypeMotion OnlyRoom TypeHallway, Living Room, Study Room possibilityEffective Still Resolution8 MPWaterproof RatingIP56Photo Sensor Resolution12 MP | 40 |
QuotationSubmissionSheet
| Quotation Addressed to: | AFRICAN WILDLIFE FOUNDATION (AWF) |
| Company Name: | |
| Date of Quotation: | |
| Subject of Procurement: |
We offer to provide the Services detailed in the Statement of Requirements, in accordance with the terms and conditions stated in your Request for Quotations referenced above.
We confirm that we meet the eligibility criteria specified in this Request for Quotations.
The validity period of our quotation is: _______________ days/weeks/months from the time and date of the submission deadline.
We confirm that the prices quoted in the Activity Schedule are fixed and firm for the duration of the validity period and will not be subject to revision or variation.
Quotation Authorized by:
| Signature: | __________________________ | Name: | ____________________________ |
| Position: | __________________________ | Date: | ____________________________ |
| Authorized for and on behalf of: | (DD/MM/YY) | ||
| Company: | ________________________________________________________________ | ||
| Address: | ________________________________________________________________ | ||
| __________________________________________________________ | |||
| ________________________________________________________________ | |||
Activity Schedule
Items of the goods for which no rate or price has been entered in will not be paid for by the Employer and shall be deemed covered by other rates and prices in the Contract.
Currency of Quotation: ____________________
| Item No | Description of services | Unit rate (where appropriate) | QTY | Total Price |
| 1 | ||||
| 2 | ||||
| 3 | ||||
| 4 | ||||
| 5 | ||||
| 6 | ||||
| 7 | ||||
| 8 | ||||
| 9 | ||||
| 10 | ||||
| Total |
Quotation authorised by:
| Signature: | ___________________________ | Name: | ____________________________ |
| Position: | ___________________________ | Date: | ____________________________ |
| Authorised for and on behalf of: | (DD/MM/YY) | ||
| Company: | |||
